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Documents Required When Renewing Licence

  1. A colour passport sized photograph
  2. A copy of the receipt for fire extinguisher inspection payment
  3. A copy of a valid basic food handling course certificate (food & beverage business only)
  4. Injection certificate (ty2) for licence holders & assistants (food & beverage business only)
  5. A copy of paid assessment tax bill for the second half of 2009
  6. Original licence 2010 / advertisement sign licence 2010
  7. A copy of business registration (SSM)

Application conditions

  1. Business companies or single ownership business must be registered with the Companies Commission of Malaysia (SSM)
  2. Applications must be made using premise licence application form by enclosing the prerequisite documents:
    • 1 Copy of the Company / Business / Organisation Registration (Form 9 & 49 or Form D along with the information of the business and owner)
    • 1 copy of the identification card / passport of the applicant
    • 1 coloured visual of the sign and the installation location picture for the advertisement (If applicable)

Conditions for approval

  1. The premise used must comply and comply with the basic conditions of the Building Control and Planning Department and had obtained the planning permission or development order (DO)
  2. The premise must comply and fulfil the basic conditions and requirements of the Building Control Division and approval for the building plan and the Certificate of Fitness for Occupation (CF/TCF)for the building
  3. The premise used must comply and fulfil the basic conditions and requirements of the health Department
  4. The premise being used must comply and fulfil the conditions and requirements of the Malaysian Fire and Rescue Department.
    • Providing Fire Safety Measures System
    • Buildings at level one and above with single stairway are not allowed to be used for conducting business
    • Premises to be used for certain business activities like entertainment premises must obtain endorsement from the Police Department

Conditions for the Licence

  1. The business premise licenced must be used for business activities as written on the licence
  2. The business licence must be displayed on places / wall that can be easily seen
  3. Business activities must be conducted within the premise and it is prohibited to use the sidewalk or the surrounding areas.
  4. The licenced premise buildings must not be modified without permission. Please contact the Building Control and Planning Department for that purpose.
  5. Cleanliness must be maintained whether inside/outside of the building
  6. Take certain measures to ensure the business activities conducted does not causes any environmental pollution, noise disturbance, foul smell and obstruction
  7. Sufficient refuse bins are provided and refuses must be put into plastic bags before being disposed into the bins.
  8. Rearing animals in the premises like dogs, cats, chickens and others are prohibited.

 

Change of Mailing Address

Why do we need to inform the Council each time we change our mailing address for various reasons?
To ensure that the record related to owner mailing address is updated in order to make it easier to send the assessment tax notice bill.

What is the implication if any information related to changes in mailing address is not informed?
The assessment tax payment will not be delivered to the owner. Therefore the payment cannot be settled within the specified timeframe and will be penalised/late penalty. If this matter is left unchecked the particular property will be seized and auctioned if the arrears increase.

Who needs to inform on the changes in the mailing address?
The property owner or the heir.

Will any service fee be imposed for this matter?
No service fee will be imposed.

When is the information related to the changes in mailing address need to be informed?
As soon as possible to ensure that the assessment tax payment notice can be delivered to the owners within the specified timeframe.

 

Property Transfer of Ownership

Why must Form I notice be given after the sale or transfer of ownership of property?
To update property owner name and address register so that the assessment tax can be sent out accurately and effectively.

Is it necessary to submit the Form I notice every time a sale or transfer of ownership of property occurs?
Yes, it is necessary. As allocated under Section 160 (1) Act 171, Local Government Act 1976.

How to fill up Form I?
Please refer to Form I example which has been completed as a guideline. It is an offence if the notice was not given

Form I after the property sale/purchase or transfer ownership?
Yes, it is an offence if Form I Notice is not submitted. If found guilty can be jailed for not more than 6 months or fined for not more than RM 2,000.00 or both

Who is required to submit Form I Notice?
The buyer and seller are responsible to provide Form I Notice.

Are there any services charges imposed in this matter?
No payment is imposed in this matter.

 

Change Name for Inheritance Owner

Why must the Form J notice be submitted after the death of a property owner?
To update property owner name and address register so that assessment tax bills can be delivered accurately and effectively.

Is it necessary to submit Form J notice every time the property owners dies?
Yes, it necessary. As allocated under Section 160 (2) Act 171, Local Government Act 1976.

How to fill up Form J?
Please refer Form J example which has been completed as a guideline.

Is it an offence if Form J notice is not submitted after the death of property owner?
Yes, it is an offence for not submitting the Form J Notice. If found guilty can be jailed for not more than 6 months or fined for not more than RM 2,000.00 or both.

Who is supposed to give the Form J Notice?
The heir who will received the property of the deceased.

Are they any service charges imposed in this matter?
No payment is imposed in this matter.

 

Remission (Tax Deduction)

Is it necessary to apply for an official application in order to obtain remission (tax deduction) for vacant and unoccupied building?
Yes, as stated under the provision of Section 162 (2) Act 171, Local Government Act 1976.

Will the overall tax be refunded if the building involved remained vacant throughout the whole period of notice?
No, only 50% will be refunded according to the current practice of the Council.

What will happen if the rules specified by the Act are not complied to by the owner?
The remission application will be cancelled.

Can the claims be made for the vacancy period before the official application is made?
No. The effective date of the application commences from the date the Council administration receives the application letter officially.

When is the claim payment settled and how is the payment made?
The remission claim is paid after the end of claimed assessment period and credited into the property account involved on the next assessment period.